2018 RMRPC

LEARNING SESSIONS - ThursDAY

 
Learning Session 1
9:30am - 10:30am 

 

 

Paycards: Generational Trends Shaping the Future of Worker Pay

Presented by: George Mavrantzas, Global Cash Card

As the landscape of buying and selling changes with the introduction of new technologies and systems, the way people view the exchange of money for workforce compensation is also changing rapidly. As younger workers enter the workforce they are bringing their digitally native ways with them, including their new financial needs and behaviors. Millennials and Generation Z workers (who are now up to age 21) are tremendously influential segments of the workforce—growing in knowledge, confidence, and independence every day. Understanding the needs of these two huge generations of workers is critical to organizations attracting and retaining these large, diverse, new workforces who combined are the largest segment of workers in the U.S. 
This national study reveals hidden habits, perceptions, and preferences of American workers when it comes to money and pay. Understanding the perceptions and attitudes of the youngest members of the workforce is vital to a company wanting to remain at the forefront of worker trends. Knowing the needs of this generation, including those related to pay, is vital to an organization.

 

Know your ssa benefits

Presented by: Josh Weller, Social Security Administration

General overview of benefits, entitlement requirements, and filing options associated with our Retirement, Spousal, Widows, Child, and Disability benefits as well as Medicare.

 

Driving Customer Growth and Retention Through Amazing Benefits Experiences

Presented by: Rachel Lyubovitzky, Everything Benefits

Payroll providers must continue to adapt and evolve along with the changing landscape that is their service industry. Providing an amazing benefits experience to your clients is the key to accelerating new customer acquisition and securing and maintaining existing client relationships. Learn how to incorporate benefits technology and services into your business model to expand and empower your organization for the future. 

 

What to expect if ICE comes a knocking; I-9 Compliance, Updates and Strategies

Presented by: Michael Goodwin, Homeland Security

To increase the ability of a business to make an informed decision about the validity of documents presented to them during the I-9 process.


 

Learning Session 2
10:45am - 11:45am 

 

Technology Is Driving an Unstoppable Shift to On-Demand Pay 

Presented by: Ryan Lane, rapid! PayCard 

Static timelines for fixed paydays and rigid schedules for payouts are being challenged by a new payment solution that meets your employees' desire to receive disbursements NOW to any personal debit card, ANY paycard Brand, or other financial account. 
Advances in technology are driving an unstoppable shift to an on-demand culture in Financial Services
This includes the delivery of corporate payments including wages, accounts payable, off cycle payments, adjustments, separation payments, accrued wage payments, and tips
Businesses that don't adapt could find themselves behind the competition.

 

Prevention of Overpaid Employment Taxes 

Presented by: Matt Kaufer and Thomas Mudd, Equifax

The intricacies of the tax laws can create situations where employers overpay employment-related taxes. These overpayments very in type [e.g., social security (“FICA”), federal unemployment (“FUTA”), and state unemployment insurance (“SUI”)] and can be created without your knowledge or due to circumstances beyond your control.
Employers at particular risk are those that engage in M&A activities (mergers, acquisitions, reorganizations, divestitures, and internal employee realignments) and those that have employees regularly crossing state borders to perform their job functions. FICA and FUTA overpayments can be significant; however, SUI tax overpayments come in many forms and can often be avoided by taking advantage of unique SUI tax laws.

  • Rate Revisions (SUI)
  • Mid-Year Wage Base Restarts (FICA, FUTA, and/or SUI)
  • Use of Out-of-State Wage Credits (SUI)
  • Milti-State Reporting or "sourcing" of wages (SUI)
  • Time Limits on Seeking Refunds (FICA, FUTA, and SUI)

 

 

"Instant" Access to Earned Wages and The Evolution of Electronic Payroll Distribution

Presented by: Jeff Albert, Net Spend

There is an excitement within the workplace around “instant” pay which directly stems from the financial stress most employees face.  PricewaterhouseCoopers (PwC) explains in an Employee Financial Wellness Survey, how widespread financial stress is in today’s world.   Not only are these stresses impacting employee mental health, they also translate into workers calling in sick more often, being less productive when they are at work, and filing a higher rate of insurance claims against their employers.  Having access to wages as needed, can spare employees from interest on credit cards, payday loans, and late fees.  The flexibility of being paid “instantly” helps address the root cause of stress and in turn, makes for a happier employee, a more productive workforce and this can all be done without making major changes to how payroll is processed today.
Learning Objectives:

  • Understand the history of electronic payroll distribution and how companies are able to offer “instant” access to earned wages in conjunction with other methods of electronic pay.
  • Empower your employees to meet financial goals and pay bills on time. Employees who reach financial security at your company stay longer, reducing turnover and improving bottom line profits.
  • Understand the difference between wage discounting (illegal) and instant access to earned wages (legal).
  • Enable your employees to choose when to receive their pay, independent of your payroll cycle.
  • Develop a low/no cost strategy to increase retention, employee productivity and the number of qualified applicants that you can immediately implement that complies with legislation in all 50 States.

 

 

Are you as efficient as you could be? Assessing your People, Process and Technology

Presented by: Stephanie Bierman, CPP, Clearcourse

Assessments of People, Process and Technology.  I would like to demonstrate how we perform the assessments and then discuss how the Payroll Manager begins to assess their own People, Process and Technology using the tools they learn in my presentation.  

 


  

Learning Session 3
2:15pm - 3:15pm 

 

 

The State of the Union of workforce management today

Presented by: Scott Rose & Kevin Liu, NOVAtime Technology, Inc.

NOVAtime will be discussing the landscape of best of breed solutions compared to All in one suite of human capital management solutions.  We will also talk about the different types of workforce management solutions from a software and hardware perspective. 

 

UI101 - Understanding Unemployment Insurance

Presented by: Thomas L. Mudd and Matt Kaufer, Equifax

This presentation will educate the audience on the basics of Unemployment Insurance, from its inception and intent to how state unemployment rates are calculated to more advanced strategies that can impact your organizations tax rates.

  • Overview of UI System
    • FUTA versus SUI Taxes
    • UI Claims Process
  • UI Tax Rating Process
    • Merit Rating
    • Reserve Ratio versus Benefit Ratio
    • Voluntary Contributions & Joint Rating
  • Mergers, Acquisitions, etc.
    • Reporting Requirements
    • Transfers of Experience & Revised Rates
    • Successor Treatment of Taxable Wage Limits

 

 

Truth or Fiction: Examining the Pay Gap

Presented by: Nicholas Haynes, Llewis Brisbois 

 Not all employees are paid equally. Unfortunately, the pay disparity sometimes is representative of a dividing line between races, ethnicities, and genders. In response, the federal government passed the Equal Pay Act in 1963 and Lily Ledbetter Fair Pay Act 2009. Some states have followed suit. A less publicized reaction to the #MeToo movement has been more equal pay laws and enforcement across the nation. The issue is not going away, and a discussion of the proposed causes can be fascinating. In this presentation we will discuss the law behind equal pay, explore the realities and explanations behind the pay gap, and suggest best practices to remedy any pay disparity in your company.

 

Fradulent Document Detection

Presented by:   Michael Goodwin, Homeland Security

To help businesses identify fraudulent documents presented to them by dishonest job applicants.   

  


 

Learning Session 4
3:30pm - 4:30pm 

 

Important Payroll Considerations for 401(k) Plans

Presented by: Diane DeRoia and Michael Schmit, Alvarez and Marsal

Many people outside of payroll departments believe that the extent of the department’s involvement in 401K plans is to calculate employee deferrals based on each employee’s pay and to get those deferrals wired to the 401K plan.  While that description is accurate, it does not reflect the complexities involved in that process nor does it convey the fact that payroll departments are one of the first, and most important, lines of defense against Department of Labor and Internal Revenue Service audits of the 401K plan.  During this session, we will discuss how payroll experts can decrease the chance of audit by streamlining the process or wiring deferrals and other contributions to the 401K plan and how to avoid unnecessary work in the future by taking relatively painless protective measures now.

 

It’s a Dilemma:  Leading in a World of Paradoxes

Presented by: Evan Abbott, Mountain States Employers Council

Being a leader in today’s world comes with challenges, especially for public employers. Human Resources is required to do more - efficiently, effectively and fast – all while managing a tighter budget and an even tighter labor market. As if this weren’t enough, the paradoxical challenges of being productive, innovative, and collaborative can tax even the most resourceful leader. This session will explore approaches for today’s leaders to resolve some of these most difficult competing demands.

 

Employer Portal and Colorado Change

Presented by: Janine Archuleta, Colorado Child Support

Office of Child Support Enforcement's employer portal and the Colorado policy change to on the IWO for the maximum withholding percentage. 

 

Payroll Implications for Globally Mobile Employees

Presented by: Tracy Novotny, GTN

With ever increasing scrutiny from taxing jurisdictions and growth in the numbers and types of mobile employees, the role of a global payroll professional has never been more dynamic or challenging.  This session will highlight key global payroll reporting considerations for different categories of mobile employees. Special focus will be given to the impact of US tax reform on US payroll reporting for mobile employees.